Administrative Assistant (part-time)


Reports to: Executive Director


Overview: The Administrative Assistant works closely with the Executive Director in supporting the administration of the Mobile Medical Museum, a private, 501(c)(3) nonprofit organization with an annual budget of $100,000. The Administrative Assistant works on-site at the Museum unless otherwise directed.


Duties and responsibilities:

  • Receives, processes and records all charitable gifts, bills and invoices.

  • Greets Museum visitors and assists with tour activities as needed.

  • Answers calls, schedules meetings, and prepares written correspondence on behalf of the Executive Director.

  • Manages incoming and outgoing mail.

  • Updates and maintains membership database. Generates reports and from database as directed.

  • Generates thank you and renewal letters for members and other donors in a timely manner.

  • Maintains orderly and efficient system of paper and electronic files.

  • Manages direct solicitation mailings, including ordering materials, preparing and reviewing mailing list, printing and sorting mailers, and processing all business mail requirements.

  • Assists with planning and implementation of Museum events and scheduling and supervision of rental events.

  • Prepares and records agendas and minutes for Board and committee meetings. Assists with preparation of meeting materials.

  • Inventories and orders office supplies and programming materials.

  • Submits work orders for maintenance of facilities and grounds.  

  • Supervises volunteers and interns as directed.

  • Other duties as assigned.



  • Strong writing, organizational and interpersonal skills.

  • Light bookkeeping experience and familiarity with QuickBooks.

  • Passion for supporting the museum’s cultural and educational mission.

  • Must be available to work 20 hours per week. Hours will be scheduled with Executive Director prior to start of position.

  • Some evening and/or weekend hours may be required.

  • Vehicle insurance and valid driver’s license as some local travel is required.


Compensation: $15/hour. This position does not offer benefits.


To Apply: Send cover letter and résumé by November 1 to admin@mobilemedicalmuseum or mail to:


Daryn Glassbrook

Executive Director

Mobile Medical Museum

1664 Springhill Avenue

Mobile, AL 36607


The Mobile Medical Museum is an equal opportunity employer and is committed to fostering a workplace culture of diversity, equity and inclusion. We welcome applications from people with varied backgrounds with respect to race, ethnicity, gender, gender expression, sexual orientation, religion, national origin, and disability.